Real-time co-authoring with Office documentsīasic automatic creation and recovery of versionsĬreate views on your content (saved views, filters, etc.) Here’s my extended version: FeaturesĬreate/edit Office documents in a browser There’s already a comparison chart on the OneDrive website, but I find it’s missing a few details. The purpose of this article is to compare the two, and not explain what OneDrive for Business is, which I covered in this article and strongly recommend you read. It doesn’t require being in the cloud, and can be installed on your servers. Summary: OneDrive for Business uses SharePoint to give each member of your team a place to store documents and collaborate with others.īecause it uses SharePoint, it also provides more administration options for working with documents. This used to be called “My Sites” in previous versions of SharePoint. The difference lies in the platform used to offer the service in this case, it’s SharePoint.Įveryone in your organization uses their Active Directory account or Microsoft 365 to log in, if that’s what you’re using to create their own “SharePoint Site”. However, it has nothing to do with OneDrive in terms of what it is and what it does.Ĭlose to the concept of the basic OneDrive, with OneDrive for Business each team member of the organization has a storage place.
One would assume that ODFB is simply OneDrive with some extra features to help businesses get the job done. This one can be a little confusing at first because of its brand name. Summary: OneDrive is Microsoft’s solution for storing your personal files online. It’s also part of your dashboard in the menu at the top-left corner you can quickly jump to your emails, calendars, contacts, or even create a new document on the web. Your OneDrive is where you can organize your files in folders and access them when you want but, more importantly, where you want. Here is a quick look at what your OneDrive looks like: OneDrive is a personal cloud storage place for you to securely store your files and access them later, from any device. Signing up for a free Microsoft account gives you automatic access to OneDrive, with 5GB of free storage. You can think of it as Microsoft’s version of Dropbox, iCloud, or Google Drive. OneDrive lets you sync and store your personal files in one place, share them with friends and family, and access them from any internet-connected device. OneDrive is a personal cloud storage place for you to securely store your files and access them later, from any device. Closed green circle with check mark: this file is available and stored locally at all times.If you’ve ever used Windows, then you’re probably familiar with OneDrive: it’s the cloud storage available in your File Explorer, and the default file-saving option in Microsoft computers.Open green circle with check mark: the file is currently on your hard drive and taking up storage space once you no longer need the file locally, you can right-click on it (choose “Free up space”) to change its status back to online.Cloud icon: File is stored in the cloud but not on your computer if you are not connected to the Internet, you will not be able to access the file.Here is a little more info about status icons: To learn more about OneDrive, how to set it up and how it works, read Sync files with OneDrive in Windows. When you’re online, you’ll also see context menu items when you right-click on a file that allows you to change the status. How will you know if a document is stored locally or in the cloud? You will see a status column in File Explorer that denotes the status of each file or folder - online, local or always available (these icons will only show up when you are connected to the Internet). Whether local or in the cloud, you are still able to perform common tasks like searching files and viewing their location. Files stored in the cloud will get downloaded when you click to open the file. With OneDrive, you can choose which folders and files will be stored locally (good for those times when you don’t have Wi-Fi available), or you can store them only in the cloud (Microsoft OneDrive) yet see that folder and its content in File Explorer. What does this mean? Well, let’s say you have a folder called “Closed Matters” with hundreds of files and folders in it, but you don’t need or want all those files stored on your hard drive. One of the many helpful services that come along with a Microsoft 365 subscription is that of “Files On-Demand.” It makes the files and folders stored in OneDrive available on your PC without eating up local storage space. Posted in: Microsoft or Windows, Tech Tips, Working Remotely
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